Participating in the Show & Sale
Curious About the Sale
The Process - More or Less
Show & Sale Documents
Artist Data Entry Program - ADE
When to Work
Monday Check-In Documents
- Printed inventory from ADE
- W-9 Form Completed
- Check-In List
Sunday Check-Out
Show & Sale Inventory Analysis
Show & Sale Committee
| Handweavers Guild of BoulderA TEXTILE AND FIBER COMMUNITY |
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Participating in the HGB Fiber Art Show & Sale |
Eligibility |
Rules and Regulations
The Rules & Regulations document is the guide to everything Show & Sale related.
- 2024 Rules & Regulations - pdf - please read carefully as the Rules & Regulations are updated each year.
- YouTube Video - Sale 101 Complying with Standards
Important Dates
- 2024 Important Show & Sale Dates - pdf - July 1 through November 3
- Jump to Chart of Important Dates
Artist Data Entry Program - ADE
ADE is a web-based inventory program that lets you easily enter information about each item, set a price, print item labels, and print an inventory list of all items you have entered into the Show & Sale. ADE opens for Artist member use on July 1st each year.
Artist Data Entry Program
- Save this email - July 1st - Email Subject Heading - HGB Artist Data Entry Program Activation Notice
This email will contain your PIN and Password required to enter inventory into the ADE program - Detailed information about the Artist Data Entry Program - available in member only area
- Artist Data Entry Program General Information - pdf
- Artist Data Entry FAQs - pdf
- Artist Data Entry Program Tutorial - ADE URL - https://handweaversofboulder.info/artists/ - this is where Artists enter inventory
- Donating to the Strickler Fund
Consignor Access
Consignor Access is a web-based program providing real time status of your inventory during the Show & Sale. Selling price, commission paid, and running totals are provided. Consignor Access is activated after the close of Monday Check-In once all inventories have been accepted and entered.
- Save this email - Consignor Access - Email Subject Heading - Consignor Access Invitation
This email will contain your specific Consignor ID, password and link to the Consignor Access site - Watch YouTube Video - Consignor Access
Inventory Worksheet
The Inventory Worksheet is included for Artists without a computer to fill out prior to being assisted with data entry and also as a convenience for those who would like to use it before the Artist Data Entry Program is available. Every inventory item must be entered into the Artist Data Entry Program. To use the xlsx version of the inventory sheet, you will need Microsoft Excel, or other software such as LibreOffice, OpenOffice, or Google Docs.
Care & Content Tag Template
The Rules & Regulations require care and content labels/tags on every inventory item.
Note: These tags are provided as a courtesy . You do need to use these specific tags. You may continue to provide care and content tag information as you have done in the past.
This pdf template allows printing tags to blank stock making tags easy to fill out and attach to your items. These tags can be printed on the same business cards that ADE uses ( standard 2 x 3.5 business card - for 10 up on a 8.5 x 11 sheet). When printing labels to your local printer, we recommend downloading the PDF into Acrobat Reader and print from it. You can control the fit of the page better.
Donating Items to the Strickler Fund
The Carol Strickler Scholarship Fund was established to provide a monetary award to any qualified HGB member to assist in their technical and aesthetic development. Members may donate items to be sold at the Show & Sale with proceeds going to the Strickler Fund.
WhenToWork.com
WhenToWork is the web-based program you will use to schedule your shift reservations for the Show & Sale.
- WhenToWork opens for Artist member use on August 15 each year.
- You do not need to be a participating Artist in the Show & Sale to volunteer for shifts.
- Every member is welcome to contribute time and talent to the Show & Sale.
WhenToWork - Shift Sign Up
- Save this email - August 15 - Email Subject Heading - Your WhenToWork.com login information
This email will contain your ID and Password required to log into WhenToWork.com. - WhenToWork URL - https://whentowork.com/
- Watch YouTube Video - Sale 101 - Sale Shifts
Account Questions
If you have previously participated in the Show & Sale, you are likely to already have an account in WhenToWork.
- If you are new to the Show & Sale or are not sure you have an account, contact Wendy Hall at saleshiftsmgr@handweaversofboulder.org with your name, email associated with your HGB membership, phone and ADE PIN number.
- Put "New HGB member" in the subject line.
- When your WhenToWork account is activated you will receive an email with the subject, "Your WhenToWork.com login information" that identifies the ID and Password you use to log into WhenToWork.
Shift Requirements - All participants are expected to contribute time and talents to the Show & Sale.
- Participating Artist members are required to work a maximum number of shifts determined by either the number of items or the total dollar amount of their inventory.
- Shift requirements are listed in the Rules & Regulations and will appear at the end of your ADE inventory print out.
- You may sign up for available shifts up to and including Monday Check-In.
- October 8, 2024 is the last day to change or cancel shift reservations.
In-Person Assistance
- In addition to signing up online, the Sale Technology Committee is available at September and October Guild Meetings to assist with questions and signing up.
Earned Shift Credit and Training Opportunities
- Earned Shift Credit - Members who volunteer with the Show & Sale Committee can also receive earned shift credits for their work throughout the year with behind the scenes activities.
- Specialty Training - Standards, Computer Entry and Cashiering are among the positions that require advanced training. Contact salehelp@handweaversofboulder.org for more information.
For questions or additional information, please contact Wendy Hall.
Review the current Rules & Regulations for complete Check-In and Check-Out Procedures
Monday Check-In
- Every item must be entered into the Artist Data Entry Program
- If an item has not been entered in the Artist Data Entry Program - it is not accepted into the Show & Sale.
- Appointments are required for the following categories
- inventories of more than 200 items
- checking in more than one inventory - one person checking in inventory for multiple members
- checking in at 5:30pm or later - October 14, 2024 is the deadline to schedule an appointment - contact saletech@handweaversofboulder.org
Monday Check-In Documents
- Printed inventory from Artist Data Entry Program
- W-9 form completed
- 2024 Check-In List with Stop 1 disclaimer signed
Friday Late Check-In
- Members may only check in inventory on Friday if they have already checked in other inventory at Monday Check-In.
- See Rules & Regulations for details
Sunday Check-Out
- If you need to check out later than 6:00pm make arrangements with saletech@handweaversofboulder.org
Sunday Check-Out Documents
Read complete HGB COVID POLICY
Visit the Promote the Show & Sale page
The Show & Sale Publicity Committee provides supporting resources allowing every member to actively participate in effective and relatively painless promotional efforts. • Visit and share hgbsale.org• Printed materials - business cards - postcards - posters • Porch-Pick-Up locations - 24/7 self-service locations •Social Media and Email Resources |
Wondering how to price your items for the Show & Sale?
The Sales Analysis provides a treasure trove of information - every item, every category, every price point.
If you are seeking assistance in pricing an item -- you can review pricing, inventory and median purchase price for each category and technique in this member-only document.
Are you new to the HGB Show & Sale? Here's an overview to give you an idea of what it's about. General inventory items in the Show & Sale are not juried, yet all items available for purchase at the Show & Sale must meet minimum technique, quality and readiness for sale standards outlined in the Rules & Regulations. Only the Showcase portion of the Show & Sale includes a juried application process. The Showcase has its own distinct deadlines and requirements. Every inventory item, including any Showcase item, is entered in HGB's custom Artist Data Entry Program. This is a web-based program that lets you easily enter information about every item, set a price, print item labels, and print an inventory list of all items you have entered. Anyone who participates by entering items in inventory is required to work shifts at the Show & Sale. The number of shifts depends on the total quantity and dollar value of the items you want to sell. HGB uses whentowork.com to manage Show & Sale shift reservations. HGB reserves a 25% commission on all items sold at the Show & Sale. Should anyone not fulfill their shift work requirements, HGB reserves an additional 15% commission-- the Guild would prefer that you work your shifts. Members who work with the Show & Sale Committee throughout the year usually receive some shifts credited to them for their work before the Show & Sale. This is a great way to get to know a lot of people really quickly, and helps support the guild. • Inclusive Guide to the Show & Sale in the Summer Beat
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Join or Renew
- Join or renew membership by September 10, 2024
Important Dates
- Review and mark your calendar - Jump to Chart of Important Dates
Rules & Regulations
- Read - Rules & Regulations document - it contains information for everything Show & Sale related including -
- Member eligibility
- Standards of Acceptance - Readiness for Sale - Tags
- Entering items into ADE
- Printing inventory and barcode labels
- Check-In and Check-Out
- Item Classification List
- Technique List
Standards Review
- Before entering items in the Artist Data Entry Program
- Read - Rules & Regulations document
- Standards of Acceptance - Readiness for Sale - Tags - Watch - Curious About the Sale? Sale 101: Standards
- Bring - items to in-person Standards Circle Reviews at May, September and October Guild Meetings
- Check - Upcoming Events for dates and more information
Artist Data Entry Program - ADE
- Read - detailed ADE information
- Watch - Artist Data Entry Program Videos - available in member only area
- Save - Email with PIN and Password
- Add - items to inventory
WhenToWork
- Read - Shift Requirements in Rules & Regulations document
- Watch - Sale 101 - Sale Shifts
- Save - Email with ID and Password
- Sign Up - for shifts
- Train - Standards, Computer Entry and Cashiering are among the positions that require advanced training.
- Contact saleshelp@handweaversofboulder.org for training opportunities.
Readiness for Sale
- Read - Readiness for Sale section in the Rules & Regulations document - including
- Items must be professionally presented and ready for use/display
- Display cards must be sturdy and able to support item
- Tag attachment and label specifications and requirements
- All items must have care and content labels
- All items must have unique inventory number
- Barcode labels must be in the format printed by the Artist Data Entry program
Prepare Inventory for Check-In
- Add - each item to the Artist Data Entry program
- Read - Rules & Regulations document
- Printing inventory sheets and barcode labels
- Tags
- Inventory Check-In - Print - barcode labels from Artist Data Entry program
- Print - and complete Check-In paperwork
- Inventory Sheets from Artist Data Entry program
- W-9 form completed
- Check-In List with Stop 1 disclaimer signed - Organize - your physical inventory in numerical order as much as is reasonably possible
Check-In and Check-Out
- Read - Inventory Check-In/Check-Out sections in the Rules & Regulations document
- Arrive - at Monday Check-In
Promote the Show & Sale
- Distribute Materials - The Show & Sale relies on members to provide sneakers on the ground to distribute posters, postcards, and business cards to friends and family, local businesses, events, and points of interest.
- The Show & Sale Publicity Committee provides supporting resources allowing every member to actively participate in effective and relatively painless promotional efforts.
- Visit Promote the Show & Sale page for details
Enjoy the HGB Fiber Art Show & Sale
- October 30 - November 3, 2024
- Daily 10:00am - 6:00pm
- Sunday 10:00am - 3:00pm
Have questions? Email salehelp@handweaversofboulder.org.
Download Important Dates as a document
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For all questions email - salehelp@handweaversofboulder.org
Please see the online membership directory for email addresses that are not listed.
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Sale Chair |
Babs Herrli |
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Assistant Chair |
Jennifer Hill |
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Sale Treasurer |
DJ Lynch |
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| Showcase Manager | Janet Strickler | showcase@handweaversofboulder.org |
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When to Work Manager |
Wendy Hall |
saleshiftsmgr@handweaversofboulder.org |
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Props Manager |
Mia Sherman |
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| Merchandising Manager |
Amy Mundinger |
merch@handweaversofboulder.org |
| Artist Advocate | Cathy Regan | |
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Demos Manager |
Angella Dirks |
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Strickler Table Manager |
TBD |
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Reception Manager |
Danika Baker |
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Publicity Coordinator | ||
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hgbsale.org |
Tsy Schupack |
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S&S Mailing List |
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Sale Technology Coordinators |
Selena Billington |
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Training Manager - Sale Computer Support |
Jade Perez |
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ADE Manager |
Jana Wagner |
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Sale Analysis Manager |
Judy Missey |
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Hardware Manager |
Dixie George |
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Sale Printer |
BA Johnston |
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Standards Coordinator |
Jeanne Abel |
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Past Sale Chair |
Jennifer Hill |
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HGB President |
Cathy Regan |